Responsibilities:
- Support in preparing and submitting forms for changes in company involvement details (e.g., shareholder updates, director changes, company secretary appointments/removals).
- Assist in preparing documentation for change of registered office address and ensure timely submission.
- Assist in the preparation and filing of documents related to changes in Beneficial Ownership (BO) details.
- Help in coordinating updates to the Malta Business Registry (MBR) to reflect corporate structure changes.
- Assist in obtaining corporate documents such as Memorandum & Articles of Association, Certificate of Incorporation, and Good Standing Certificates.
- Liaise with notaries, lawyers, and regulatory authorities to arrange for document legalisation and apostille services.
- Ensure proper storage and accessibility of corporate documents for internal and client use.
- Support in updating internal registers, including those for directors, shareholders, and beneficial owners.
- Ensure that statutory changes are properly recorded and aligned with company policies.
- Help in liaising with the Malta Business Registry (MBR) for day-to-day corporate matters.
- Act as a point of contact for basic client queries related to company changes and document arrangements.
- Support senior corporate officer in day-to-day company administration matters.
- Assist in maintaining corporate files and records for multiple clients.
- Support in monitoring statutory deadlines and ensuring that filings are completed on time.
- Provide administrative assistance for invoicing, payments, and document tracking.
- Attend training sessions on corporate governance, compliance, and company administration.
- Gain hands-on experience in handling MBR submissions and other company-related Shadow senior corporate officers to develop a deeper understanding of Maltese corporate law.
- Minimum of 1 year of local experience in corporate administration or a similar role.
- Highly self-organized with the ability to manage workload independently and stay motivated.
- Strong ability to prioritize tasks, manage deadlines, and handle multiple responsibilities effectively.
- A proactive, solution-oriented mindset with a commitment to delivering excellent client service.
- Strong ability to collaborate with team members, stakeholders, and clients in a professional manner.
- Excellent written and verbal communication skills in English.
- Good computer skills, with advanced knowledge of Microsoft Word, Excel, and Outlook.