Responsibilities:
- Acting as the main point of contact, reference, and guidance for other analytical assistants within the section.
- Managing incoming and outgoing correspondence.
- Maintaining Information Management Systems.
- Updating both computerized and paper-based records.
- Organizing events such as workshops, seminars, and training courses.
- Providing general administrative support to section staff as required.
- Handling document management, including data entry, scanning, and filing.
- Screening and appropriately handling telephone calls and inquiries.
- Liaising with the Corporate Services Section, particularly regarding staff travel arrangements.
- Contributing to the development and adherence to standard operating procedures.
- Participating in projects as needed.
- Performing any other duties assigned by the Director, Deputy Director, Head, Senior Manager, or Manager.
Requirements:
- Possession of a School Leaving Certificate with at least 6 years' work experience, OR an MQF Level 4 qualification with at least 3 years' relevant work experience.
- Preference for candidates with a qualification in administrative or secretarial duties, or demonstrated experience in a similar role.
- Effective communication skills in both Maltese and English.
- Excellent analytical and report writing skills.
- High proficiency in the use of office automation tools.
- Proven track record of good organizational, leadership, and motivational skills.
- Strong ethical responsibility and diligence.