Our client, a well-known and respected Law firm in Malta, is currently looking to recruit a Front Office Administrator to join their growing team.
Responsibilities:
- Opening and closing of the office.
- Handling of documents to be sent by the courier.
- Handling of all outbound/registered and inbound post.
- Assist walk-in clients.
- Answering calls and assisting with client queries.
- Handling meetings calendar.
- Preparing Board and meeting rooms before every scheduled meeting.
- Assisting the Teams with scanning and naming of documents, photocopying, filing and general upkeep of files and records.
- Assisting the Teams with daily administration of companies.
- Assisting the Teams with various corporate transactions, including drafting of documentation and liaising with relevant parties/authorities, coordinating signing of documents internally and externally.
- Assisting the Teams with preparation and submission of various filings.
- Liaising with lawyers, accountants, auditors and other service providers or authorities on behalf of the Team and the clients.
- Any other administrative tasks as may be assigned by the Teams or management.
Requirements:
- Experience in a similar post would be regarded as an asset and applicants must be willing to learn and have a "can do" approach.
- Have an excellent command of written and spoken English with great telephone manner.
- Proficiency in Microsoft Office products.
- Great attention to detail and highly organised, proactive individual, capable of working on your own initiative whilst being a dedicated team player.
- Academic qualification is considered an asset.