Responsibilities:
- Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews
- Set up of open-ended funds, closed-end funds structured as companies/limited partnerships.
- Conduct closings for closed-end funds/admittance of investors and undertaking customer due diligence;
- Prepare capital calls/drawdown notices
- Maintain drawdown/distribution trackers and updating share registers
- Prepare written resolutions of directors/shareholders for the approval of transactions
- Prepare Board packs including arranging and assisting at Board meetings
- Prepare and process monthly payment instructions
- Circulate quarterly management accounts/capital account statements to investors, as required
- Responsible for a portfolio of clients as assigned by management and acting as the direct point of contact
- Ensure all transactions pertaining to the management of the clients’ affairs are executed in a timely and efficient manner
- Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies
- Develop and maintain relationships with management and internal departments of the firm to support client activities
- Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times
- Document filings, update client information on relevant internal systems;
- Daily and effective input on RTG or any time management system;
- Ensure that necessary filings are made within the prescribed deadlines
- Ensure compliance with internal systems, procedures and processes;
- Inputting data on specialist funds software and to make optimum use of the software as and when/where required
Requirements:
- Degree in Accounting/Finance or either ACCA qualified.
- 2 years of working experience in a similar position as a Fund Administrator
- Good analytical and problem solving skills
- Good knowledge of legal and regulatory framework, finance principles and reporting
- Proficient in MS Excel, Work, PowerPoint and Outlook