Responsibilities:
- Managing a multi-jurisdictional portfolio of companies and trusts.
- Ensuring client compliance with various corporate laws and regulations.
- Maintaining minute books and related records.
- Drafting agendas, minutes, resolutions, and proxies for Annual General Meetings and other key meetings.
- Preparing minutes and resolutions for shareholders’ and directors’ meetings, such as opening bank accounts and appointing or resigning directors and officers.
- Drafting legal documents, including Certificates of Incumbency, Certified Resolutions, Secretary’s Certificates, and Agreements.
- Preparing Annual Returns and other statutory filings.
- Handling banking duties, including setting up online payments for signatory approval.
- Drafting correspondence (letters, emails, faxes) to clients and financial institutions.
- Managing due diligence and compliance documentation for clients’ companies.
- Organizing and maintaining both physical and electronic filing systems.
- Overseeing income collection, managing fees, and following up on outstanding invoices.
- Recording billable time accurately.
- Providing coverage for colleagues when necessary.
- Performing any other duties as required by the employer from time to time.
Requirements:
- A minimum of 2 years of administrative experience, ideally in a corporate services environment, with a proven ability to manage complex tasks.
- Strong communication skills, both written and verbal, in English.
- Proficiency in computer skills, including advanced knowledge of Microsoft Word, Excel, and Outlook.