Responsibilities:
- Implement the maintenance of the subject person database and files to ensure that these are kept up to date at all times.
- Coordinate and oversee the maintenance and collection of data.
- Assist in the issuing of Enforcement Letters, including but not limited to: confirming address, printing scanning and obtaining signatures, preparing cover letters, co-ordinating hand delivery and sending same scanned letter by email.
- Ensure adequate recording of any statistical data pertaining to the Enforcement section.
- Manage incoming and outgoing correspondence received/sent by the Enforcement Section and ensure that incoming correspondence is acted upon or directed to the relevant officers within the Section, as well as assist in the preparation of outgoing correspondence.
- Manage the retention and storage of documents received/used by the Enforcement Section to ensure that these are available as and when required.
- Ensure that queries put forward via email and/or telephone are adequately addressed.
- Assist in the planning and booking of meetings and events, both in-house and external, and attend any such meetings or events as required.
- Draft and organizing meeting minutes as required.
- Assist in Court Related Matters, including preparing documents and other evidence to be presented in Court proceedings.
- Carry out other ancillary administrative duties such as filing, scanning, labelling, printing, photocopying or vetting any documents as required.
- Applicants must, as a minimum, be in possession of an A-level standard of education (MQF
- Level 4) together with at least 2 years experience working in an Administration role.
- Applicants in possession of a school leaving certificate will also be eligible for this post, provided they have a minimum of 5 years experience working in a similar role
- Fluency in both Maltese & English languages is required
- Applicants should be well skilled in Microsoft Office tools
- Applicants must be able to work both independently and as part of a team, be collaborative, proactive, and have the ability to manage multiple tasks effectively